This position is based at our Kay Bailey Hutchison Convention Center. The Kay Bailey Hutchison Convention Center Dallas (KBHCCD) is one of the largest convention centers in the nation. Every year it welcomes over a million visitors attending major national and international conventions, meetings, concerts, athletic competitions, auto shows, and more. Located in the heart of downtown Dallas, the KBHCCD has been and continues to be a fixture in the Dallas skyline offering 1 million square feet of exhibit space, three ballrooms, 88 meeting rooms, 1,750-seat theater, and a 9,816-seat arena. The award-winning facility is connected to a 1,001-room hotel via skybridge and is adjacent to two Vertiport landing pads. You can learn more about our venue here: http://www.dallasconventioncenter.com/
Under general supervision, Administrative Assistants participate in a wide variety of responsible and complex administrative, secretarial and clerical duties for the facility or assigned department and provide information and assistance to the public regarding departmental services, policies and procedures. The Operations Administrative Assistant will oversee the Computerized Maintenance Management Software (CMMS)
Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization. Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories. Come Join Us! You can learn more about Spectra at www.spectraexperiences.com/
including but not limited to (Other duties as assigned):
Manage, supervise, and counsel the facilities team consisting of Engineering and Operations employees. Carries out management responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include interviewing, hiring and training employees, planning assigning and directing work, establishing performance standards and appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems, administration of labor agreements and resolutions of grievances.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirement listed below is representative of the knowledge, skill, and/or ability required. Strong ability to work well with others, independently and in a team environment with a positive attitude, and strong customer service. Ability to demonstrate administrative skills; modern office procedures, methods and related computer equipment; Business letter writing and basic report preparation; principles and procedures of record keeping; principles and procedures of financial record keeping and reporting.
EDUCATION and/or EXPERIENCE:
High School diploma or equivalent (GED) and a minimum of 2 years’ experience as administrative assistant in a comparable industry or operational setting. Demonstrated skill in managing multiple functions and interpersonal skills to foster teamwork and a commitment to team results are required.
Ability to work various workdays. Occasionally, hours differ to meet business needs including early/late hours, long days and weekends. Must be reliable and punctual.
Ability to read and interpret documents such as safety rules, blueprints, operating and maintenance instructions, and procedure manuals. Ability to write daily logs, routine reports and correspondence. Must possess excellent grammar skills and use of the English language written and orally. Ability to speak effectively to customers, clients, and other employees of the organization.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Ability to work in a fast-paced environment to meet deadlines. While performing the duties of this job, the employee is regularly required to stand, walk, talk, hear, and use hands to finger, handle, or feel objects, tools, or control. The employee is frequently required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, climb, balance, or crawl. The employee must be able to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth vision, and ability to adjust focus.
Ability to proficiently utilize Microsoft Office products (Word, Excel, Outlook and PowerPoint) and database entries. Knowledge of Computerized Maintenance Management Software (CMMS) software preferred.
OTHER SKILLS and ABILITIES: Ability to understand technical references in the fields of electrical engineering, plumbing, mechanical engineering, heating and air conditioning, welding, painting, and carpentry. Ability to: perform varied clerical work; understand and carry out oral and written instructions; type or word process at a speed necessary for successful job performance; interpret and apply administrative and departmental policies and procedures work independently in the absence of supervision; prioritize work and effectively resolve workload issues.
SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER