Comcast Spectacor

  • Event Coordinator - Kay Bailey Hutchison Convention Center

    Location US-TX-Dallas
    Job ID
    2019-4910
    Group
    Spectra - Venue Management
    Location Name
    Spectra VM - Kay Bailey Hutchison Convention Center
    Category
    Events
    Type
    Regular Full-Time
  • Overview

    This position is based at our Kay Bailey Hutchison Convention Center. The Kay Bailey Hutchison Convention Center Dallas (KBHCCD) is one of the largest convention centers in the nation. Every year it welcomes over a million visitors attending major national and international conventions, meetings, concerts, athletic competitions, auto shows, and more. Located in the heart of downtown Dallas, the KBHCCD has been and continues to be a fixture in the Dallas skyline offering 1 million square feet of exhibit space, three ballrooms, 88 meeting rooms, 1,750-seat theater, and a 9,816-seat arena. The award-winning facility is connected to a 1,001-room hotel via skybridge and is adjacent to two Vertiport landing pads. You can learn more about our venue here: http://www.dallasconventioncenter.com/

     

    Utilizing independent judgment, the Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events.

     

    Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/

    Responsibilities

    • Advance each show/event with appropriate show/promoter representative in a timely fashion
    • Communicates all event information to the appropriate Departments and staff
    • Develop, implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
    • Develop accurate event seating information with the Box Office Manager and Operations Manager, and ensures that event set-ups are accurate
    • Communicates in a timely manner with each Department Head regarding specific needs and information for each event
    • Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
    • Prepares post event report for all events coordinated
    • Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
    • Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
    • Preparation of and submission of expenses for event settlement. Attend settlement if required
    • Executes other operational duties as assigned

    Qualifications

    • 4-year degree from a college or university preferred
    • One year experience same or similar position in arenas, convention centers, stadiums or theaters preferred 
    • Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
    • Experience with Microsoft Office products, CAD and Ticketmaster ticketing software preferred

     

    Intellectual/Social, Physical Demands and Work Environment:

     

    The intellectual/social, physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    Intellectual/Social Demands:

     

    While performing the essential functions of this job, the employee is continuously asked to multi-task under time limits.  Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions, and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame. This position also requires constant use of interpersonal skills including, but not limited to: ability to direct/motivate/inform staff and foster collaboration, ability to recognize and resolve conflicts, and ability to openly communicate verbally and in writing with clients and co-workers.

     

    Physical Demands:

     

    While performing the essential functions of the job, the employee constantly operates a computer and other office devices such telephones, copy machines, etc; occasionally moves about inside the office to access storage areas, cabinets and office machinery; constantly communicates via telephone, email and in-person with others to exchange accurate information; and constantly moves about the arena and event sites before, during and after events to service clients and supervise staff. Talking and standing for long period

     

    Work Environment:

     

    The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud during events, depending on the incumbent’s location, and minimal during non-event times.

     

     

     

     

    SPECTRA IS AN EQUAL OPPORTUNITY EMPLOYMENT EMPLOYER

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