Spectra

Office Manager | Gran Via Buffet & Red River Grill

Location US-OK-Thackerville | US-OK-Thackerville
Job ID
2020-5677
Group
Spectra - Food Services & Hospitality
Location Name
Spectra FH - WinStar World Casino's Gran Via Buffet
Category
Accounting/Finance
Type
Regular Full-Time

Overview

The Office Manager is responsible for providing administrative support to Spectra units at Winstar World Casino, as well as to the General Manager.  Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, scheduling, and general clerical duties.  The Office Manager will be responsible for managing a full range of accounting operations including A/R, A/P, payroll reporting, and GL entries.  Perform month end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets and provide data and fiscal support to other departments within the company.

 

This position is based at our Gran Via Buffet. Regardless of what type of culinary mood you’re in, there’s a dish for it at the all-you-can-eat Gran Via Buffet at WinStar World Casino and Resort. This 500-seat buffet restaurant, just steps from the Madrid and London Gaming Plazas, allows you to be the curator of your own meal. The chefs at Gran Via Buffet are masters of blending their own cultural heritage from not just the United States, but Italy, Vietnam and Mexico, to create a thoroughly delicious eating experience. At Gran Via Buffet, the incredible selection will provide even the most picky of eaters something to be excited about. Whether it’s lunch, dinner, dessert or a Sunday brunch, Gran Via Buffet has something for everyone. You can learn more about our venue here: https://www.winstar.com/dine/dining-venues/gran-via-buffet/

Responsibilities

  • Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
  • Assist with basic payroll and HR functions: compile and process weekly payroll, data entry, timekeeping verification, ensure HR forms are complete and on file; maintain employee deductions file.
  • Provide accounting support to company departments. Reconcile sales reports prior to month end postings. May oversee document coding and may calculate commissions earned.
  • Collect data from multiple sources and generate reports of Spectra’ event operating results to venue management team and the corporate Finance Department. May include generating P&L’s, franchise season reports, catering activity recaps and sales reports.
  • Perform month end closing, reconciliations and entries.
  • Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
  • Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event types.
  • Provide general office and clerical support: preparation of weekly package to corporate, copying, filing, correspondence, telephone inquiries.
  • Assist operations management with company vault functions, as needed.
  • Maintain strict confidentiality on highly sensitive private and/or proprietary information, without exception.

Qualifications

  • High school graduate or equivalent.
  • Minimum 2 years of business, general office, or accounting experience.
  • Must obtain and maintain valid gaming license from the State Gaming Agency and Tribal Gaming Office prior to beginning work and have license renewed annually.
  • Thorough understanding of accounting, administrative and financial reporting principles and practices.
  • High level of proficiency with computers, Microsoft applications, accounting/payroll/HRIS systems. Experience with Host, ADP and/or Ceridian a plus.   Extensive experience preparing spreadsheets and reports.
  • Consistent and reliable attention to detail, accuracy and validity.
  • Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines.
  • Ability to interact with a diverse spectrum of individuals calmly, professionally, supportively.
  • Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
  • Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently. 
  • Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
  • Ability to develop and maintain cooperative working relationships with company and business contacts.

Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/

 

Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, veteran status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.

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