Spectra

Receptionist | Angel of the Winds Arena

Location US-WA-Everett
Job ID
2020-5697
Group
Spectra - Venue Management
Location Name
Spectra VM - Angel Of The Winds Arena
Category
Administrative/Clerical
Type
Regular Full-Time

Overview

As the Receptionist, you are to provide high quality reception service and a wide range of administrative support services for Angel Of The Winds Arena.

 

This position is based at our Angel of the Winds Arena. Angel of the Winds Arena is a multi-purpose complex, in Everett, Washington, designed and developed by the Everett Public Facilities District. The 10,000-seat venue has hosted a variety of concerts and other types of performances. Angel of the Winds Arena’s mission statement is to “consistently be the perfect partner, through the provision of flexible gathering spaces by an award-winning team dedicated to delivering extraordinary fan and client experiences.” You can learn more about our venue here: http://www.angelofthewindsarena.com/default.ashx?p=1097

Responsibilities

  • Greet visitors and direct to appropriate departments
  • Answer telephone calls, take messages or redirect calls as appropriate
  • Respond to general customer questions or comments
  • Support all staff as requested
  • Retrieve and distribute incoming mail
  • Prepare outgoing mail and shipments
  • Manage all aspects of the postal machine including general maintenance, changing postal rates, adding currency and preparing monthly postage reports
  • Maintain a system for receiving goods and supplies and ensuring efficient dispatch to the appropriate department
  • Type memos, correspondence, reports and other documents as requested
  • Ensure that appropriate levels of stationary and office supplies are available at all times
  • Responsible for smooth operation of office equipment including ordering of supplies, scheduling regular maintenance and calling technicians as needed
  • Ensure that the reception area is kept neat and welcoming for all visitors and staff
  • Ensure workroom area is well maintained, clean and orderly
  • Update and maintain the various procedures for reception duties
  • Other duties and responsibilities as assigned

Qualifications

  • Proven customer service skills
  • Strong communication and interpersonal skills
  • Demonstrated attention to detail and time management
  • Ability to work with minimum supervision and make limited decisions based upon company guidelines
  • Ability to handle information in a confidential manner
  • General office experience required including working knowledge of current office software
  • Previous reception experience preferred
  • Must be able to lift 25 pounds unassisted

 

Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at http://www.spectraexperiences.com/

 

Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, veteran status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply

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