Spectra

Event Manager | Stormont Vail Events Center

Location US-KS-Topeka
Job ID
2021-6027
Group
Spectra - Venue Management
Location Name
Spectra VM - Stormont Vail Events Center
Category
Venue Management
Type
Regular Full-Time

Overview

Utilizing independent judgment, the Event Manager is responsible for running, managing and overseeing all aspects of the events taking place in the venue including developing, coordinating, and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans, labor management, collection and distribution of event information from promoter/show representatives/sports teams, billing preparation/support, customer service representation to our guests and logistics of departmental activities relating to events.

 

Responsibilities

  • Advance each show/event with appropriate show/promoter representative in a timely fashion
  • Communicates all event information to the appropriate Departments and staff
  • Develop, implement and manage event security plans in conjunction with in-house event security department and appropriate show/promoter representatives
  • Develop accurate event seating information with the Box Office Manager and Operations Manager, and ensures that event set-ups are accurate
  • Communicates in a timely manner with each Department Head regarding specific needs and information for each event
  • Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
  • Prepares post event report for all events coordinated
  • Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
  • Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
  • Preparation of and submission of expenses for event settlement. Attend settlement if required
  • Executes other operational duties as assigned

Qualifications

  •  4-year degree from college or university preferred
  • One-year experience same or similar position in arenas, convention centers, stadiums or theaters preferred 
  • Ability to work flexible and sometimes demanding schedules (including nights, weekends, holidays and extended hours)
  •  Experience with CAD (or similar program) and Ticketmaster ticketing software preferred
  • Able to communicate clearly in the English language both orally and in writing using proper spelling, grammar and punctuation.
  • Proficiency in Microsoft Office, Word, Excel, and PowerPoint.
  • Modern office procedures, methods and computer equipment.
  • Ability to develop and maintain cooperative working relationships with company and business contacts.
  • Consistent and reliable attention to detail, accuracy and validity.
  • Ability to multi-task in a fast-paced, changing, environment. Must work well under pressure of deadlines.
  • Excellent organizational and time management skills; ability to delegate tasks efficiently and develop staff to next level.
  • Ability and willingness to work extended hours (i.e. evenings, weekends, holidays), as frequently required by event or business necessity.
  • Thorough understanding of accounting and financial reporting principles and practices.
  • High level of proficiency with computers, Microsoft applications. Experience preparing spreadsheets and reports.
  • Ability to interact with a diverse spectrum of individuals calmly, professionally, and supportively.
  • Ability to adhere to highest standards of ethics, integrity, professionalism, and discretion. Ability to execute solid management decisions quickly and efficiently. 
  • Ability to develop and maintain cooperative working relationships with company and business contacts.

Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/

 

We are strengthened by our differences and united by making a difference. Spectra embraces diversity, equity, and inclusion.  We are committed to building a team that represents a variety of backgrounds, perspectives, and the communities that we serve.  We strive to create an inclusive culture and equitable workplace where all employees feel valued and can bring their whole selves to work.  Not only is it the right thing to do, but we know that diverse, equitable and inclusive teams invite deeper collaboration and understanding, spark greater innovation, and achieve higher employee satisfaction.

 

Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.

 

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