Spectra

Administrative Assistant | Part-Time | Nampa Civic Center

Location US-ID-Nampa
Job ID
2021-6220
Group
Spectra - Venue Management
Location Name
Spectra VM - Nampa Civic Center
Category
Operations
Type
Regular Part-Time

Overview

Administrative Assistant is a part time hourly, employee who represents the Nampa Civic Center as initial contact for prospective clients and the general public both on the phone and in person. Administrative Assistant will also assist guests with event information and or route necessary calls to appropriate personnel.

 

Responsibilities

  • Answer incoming calls to the Nampa Civic Center
  • Assist with guest or clients with general questions.
  • Create Event Summary packet for Director.
  • Daily process incoming mail: sort, open and distribute to various departments.
  • Promptly and accurately log all incoming checks.
  • Manage lost and found.
  • Coordinating all vending machine needs and office orders.
  • Office Maintenance; making copies, keeping work area and office clean.
  • Assist walk in customers with ticket sales.
  • Create event folders and signage.
  • Collect, distribute and log employment applications.
  • Maintain master data sheet binder.
  • Perform filing or other office related work including but not limited to new-hire paperwork
  • Assist with scheduling and contract work for the Director.
  • Assist with Event Coordinator duties; including small events, City events, and repeat clients,
  • Assist finance with AR and AP
  • Provide excellent customer service assistance to internal and external clients.
  • Exemplify the GREAT philosophies

Qualifications

  • High School diploma/GED or equivalent preferred
  • Ability to work independently and as part of a team
  • Ability to work in a high pressure, fast paced environment
  • Ability to work flexible schedule including nights, weekends and holidays as events require
  • Ability to multi task while maintaining strong attention to details
  • Exceptional customer service skills—outgoing and friendly personality required
  • Ability to communicate clearly and concisely in the English language, both orally and in writing
  • Working knowledge of Microsoft Word, Excel, Outlook. And Publisher

Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/

 

We are strengthened by our differences and united by making a difference. Spectra embraces diversity, equity, and inclusion. We are committed to building a team that represents a variety of backgrounds, perspectives, and the communities that we serve. We strive to create an inclusive culture and equitable workplace where all employees feel valued and can bring their whole selves to work. Not only is it the right thing to do, but we know that diverse, equitable and inclusive teams invite deeper collaboration and understanding, spark greater innovation and achieve higher employee satisfaction.

 

Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.

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