Spectra

Finance Assistant | Temporary | Tribute Communities Centre

Location CA-ON-Oshawa
Job ID
2021-6324
Group
Spectra - Venue Management
Location Name
Spectra VM - Tribute Communities Centre
Category
Accounting/Finance
Type
Temporary Full-Time

Overview

This contract position is primarily responsible for full cycle Accounts Receivable as well as cash custody and maintenance, including but not limited to: receipt of cash payments; management, security and custody of the various petty cash floats administered by Finance & Administration as well as primary liaison with the armoured car service regarding cash deposits and cash float requests.  This position also acts as in-house merchandise manager for all events.     

             

Responsibilities

  • Maintain accurate and detailed hard copy records for full cycle accounts receivable invoices and payments with appropriate back-up including distribution as well as proper authorizations, cash receipts, and customer inquiries.
  • Initiate and process daily invoicing with reports extracted from the ice bookings and POS software.
  • Process periodic invoices as requested by other departments.
  • Process payments from all sources (cash, cheques, credit & debit cards and direct deposits).
  • Ensure strict adherence to cash and financial instruments custody procedures and controls.
  • Act as primary liaison with credit card carrier and monitor daily on-line activity.
  • Co-ordinate all armoured car pick-up and delivery activities, including preparation of supporting documentation.
  • Undertake primary collection actions and assist department heads with managing accounts receivable with particular emphasis on ice sales.
  • Act as primary custodian of petty cash and floats administered by Finance including periodic counts.
  • Assists with month end closing process, including reconciliation of select GL accounts.
  • Act as primary merchandise representative for the building including securing, training and directing merchandise sellers as needed.
  • Act as back-up Receptionist in the absence of the Administrative Assistant.
  • Perform other duties as assigned by the Director of Finance & Administration.

Qualifications

  • Demonstrate knowledge of current accounting principles and practices
  • Strong understanding of cash control requirements and procedures.
  • Prefer to have at least two years of experience in a Finance/Accounting role.
  • Must have strong working knowledge of Microsoft Excel.

Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/

 

We are strengthened by our differences and united by making a difference. Spectra embraces diversity, equity, and inclusion. We are committed to building a team that represents a variety of backgrounds, perspectives, and the communities that we serve. We strive to create an inclusive culture and equitable workplace where all employees feel valued and can bring their whole selves to work. Not only is it the right thing to do, but we know that diverse, equitable and inclusive teams invite deeper collaboration and understanding, spark greater innovation and achieve higher employee satisfaction.

 

Spectra is an equal opportunity employer and our employment decisions are made without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, handicap, marital status, or any other status or condition protected by Federal and/or State laws, except where bona fide occupational qualifications apply.

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