Executive Booking Assistant

Location CA
Job ID
Spectra - Venue Management
Location Name
Regular Full-Time



Job Title:  Executive Booking Assistant

Venue: CORE Entertainment

Company:  Spectra Venue Management.

Department: Executive/Booking

Reports To:  General Manager

Supervises People (Y or N): N

Exempt or Non-exempt:  Exempt, Full Time, Salaried

Number of Direct Reports: N


Job Summary:


The Executive Booking Assistant is required to be adept at administrative tasks, while drawing on strong interpersonal skills and proven sales ability in order to maximize the usage of space in the at the CORE facilities in general.


The Executive Booking Assistant will need to understand the complexities of a multi-use sport and entertainment facility and be expected to assist with all major events.


Spectra, an industry leader in sports, entertainment and venue management, is dedicated to recruiting and developing individuals with the skills, experience, desire, and values to contribute to the continued growth and success of our organization.  Together, with our 250+ sports & entertainment venue partners, we transform events into experiences! These experiences create excitement, turn heads, and make memories.  Come Join Us!  You can learn more about Spectra at www.spectraexperiences.com/










Essential Job Functions (including to but not limited to):


  • Co-ordinate and assist AGM in all Booking inquiries within FirstOntario Centre, First Ontario Concert Hall and the Studio.
  • Co-ordinate and assist with all ice rental bookings at First Ontario Centre.
  • Help prepare, administer and coordinate all booking administrative tasks including but not limited to contracts, booking confirmations, insurance and deposits.
  • Work alongside the Events Manager and other departments where necessary in the execution of all functions of events.
  • Deal with historic rental groups, addressing concerns and complaints.
  • Pursue new rental opportunities when required with potential corporate and community clients.
  • Assist GM in planning and implementing programs and events at the facility to increase usage.
  • Maintain awareness of budget expectations and work towards achieving them.
  • Keep accurate and easily accessible records of rentals, including relevant customer information.
  • Liaise with operations and other appropriate departments to ensure the smooth delivery of events
  • Introduce new program ideas and special events.
  • Develop and maintain working relationships and regular communication with public, private and community groups
  • Other duties as required.





  • Direct booking and/or event experience preferred.
  • Proven planning, and organizational skills
  • Strong interpersonal, verbal and written communication skills
  • Strong computer skills and knowledge of MS Office and other relevant scheduling and bookkeeping applications
  • Some travel and weekend work maybe required

This job description is subject to change.




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