Spectra

Suites Administrator |Moody Center

Location US-TX-Austin
Job ID
2022-7868
Group
Spectra - Food Services & Hospitality
Location Name
Spectra FH - Moody Center (Austin, TX)
Category
Administrative/Clerical
Type
Regular Part-Time

Oak View Group

Oak View Group is a sports and entertainment company engaged in a wide variety of activities, including arena development, facility management, arena and stadium alliance, sponsorships and partnerships, security services, publications, conferences, and consulting. The company, privately held, is headquartered in Los Angeles, California with offices throughout the world.

Overview

The Suites Administrator will provide administrative support to the Food & Beverage Director and the Operations Team in the performance of supporting Premium Services operations at the venue. Administrative duties may include, but are not limited to, appointment setting, correspondence, meeting minutes, and keeping the Director and the Operations Team organized, as well as assisting with expense reports, creating PowerPoint presentations when needed, HR liaison, basic office supply and equipment maintenance, troubleshoot daily issues that arise in everyday operations, and general clerical duties. Will also assist in the updating of training manuals, receive visitors, sort/distribute mail and faxes, and channel necessary communications.

Responsibilities

  • Providing general office/administrative/accounting support
  • Providing general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiries
  • Filing maintenance: maintain files; ensuring compliancy and accuracy in files
  • Relaying any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to appropriate management in a timely and responsible manner

Qualifications

  • High School graduate or equivalent
  • Minimum five years of business, general office, and/or accounting experience to upper level executives
  • Knowledge and skill in using computer software, including MS Word/PowerPoint/Excel/Outlook
  • Ability to adhere to a high level of attention to detail
  • Ability to maintain open, direct, positive, and objective lines of communication with management
  • Ability to work in a fast-paced environment while handling multiple tasks calmly, professionally, and with flexibility
  • Strong verbal and written skills; ability to communicate in a professional, knowledgeable, and courteous manner with employees, clients, vendors, business contacts, etc.
  • Ability to be self-directed in a team-oriented environment
  • Ability to work evenings and weekends, if necessary, as required in an event-driven environment
  • Ability to work overtime hours, if necessary
  • Ability to adhere to highest standards of confidentiality and discretion in all proprietary business, financial, and employee matters

 

Vaccination Statement

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinated and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.

 

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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