Spectra

Premium Sales Coordinator | Moody Center

Location US-TX-Austin
Job ID
2022-7869
Group
Spectra - Food Services & Hospitality
Location Name
Spectra FH - Moody Center (Austin, TX)
Category
Administrative/Clerical
Type
Regular Part-Time

Oak View Group

Oak View Group is a sports and entertainment company engaged in a wide variety of activities, including arena development, facility management, arena and stadium alliance, sponsorships and partnerships, security services, publications, conferences, and consulting. The company, privately held, is headquartered in Los Angeles, California with offices throughout the world.

Overview

The Catering Sales Coordinator is responsible for providing excellent customer service to enhance the customer’s Spectra experience. Thorough knowledge of sales and customer service is required.

Responsibilities

  • Managing events from onset, including meeting with customers, creating necessary paperwork, and being the customer’s go-to person on event day.
  • Creating and distributing Banquet Event Orders as assigned.
  • Covering events as assigned.
  • Assisting with large events alongside Catering Manager/ Dir.
  • Attending/taking notes during Team Meetings.
  • Answering the Catering Sales office phone line and managing all messages for Catering Sales Managers as needed.
  • Finalizing/distributing invoices for all events.
  • Coordinating with our small business partners and vendors for event deliveries and pick-ups, etc.
  • Other administrative duties as assigned.
  • Assists with Menu development.

Knowledge, Skills and Abilities:

  • Demonstrates proficiency and successful experience in catering sales generation, contract negotiation, event scheduling, catering, banquets and menu development.
  • Work independently with little supervision. Self-starter.
  • Demonstrates proficiency in computer applications (Microsoft Office programs with an emphasis on creating word documents, Excel spreadsheets, email).
  • Adhere to high standard of business etiquette, professional verbal and written communication.
  • Consistently represent the Company in a professional, positive and knowledgeable manner.
  • Ability to adhere to highest standard of confidentiality and discretion.
  • Demonstrates ability to produce detail-oriented, accurate work.
  • Ability to work an event driven schedule which may include evenings, weekends and holidays. A typical work
  • Ability to travel to outside sales calls and/or events( Regionally).
  • Makes solid, appropriate and independent decisions.
  • Ability to meet deadlines and multi-task.
  • Ability to work well under pressure and accommodate on-site changes.
  • Excellent time management skills.
  • Ability to use proactive planning strategies to ensure events run smoothly.
  • Superior customer service.

 

Qualifications

  • Bachelor’s degree (B.A. or B.S) or equivalent from four-year college; or three to five years related experience and/or training; or equivalent combination of education and experience.
  • 2 or more years in a sales role, with verifiable sales success.

Vaccination Statement

We are committed to ensuring all our buildings and office locations are the safest in the world for artists, teams, employees, and fans. Based on recent encouraging trends in the U.S. and Canada. We highly encourage our employees to continue to get vaccinated and boosted against COVID-19.   Should circumstances change, we may need to reinstate vaccination requirements, in whole or in part, to safeguard the health of our employees, guests, performers, athletes, and partners.

 

EEO

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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